Raptor Visitor Check-In System

Student safety is WDMCS’s highest priority. Raptor is a visitor registration system that will help track who is in every school building, which is part of keeping students and staff safe. The system reads a visitor’s driver’s license or other approved identification and compares information to a sex offender database. The system alerts building administrators if a match is found and prints a visitor’s sticker if no match is found. The sticker will identify the person as an approved visitor and include the date, time, and a picture of the visitor. 

Note: All schools will implement the use of Raptor no later than mid-January 2018.

How it Works

  • Visitors will check in at the main office upon arriving and present a valid state-issued ID.
  • The office staff will scan the ID through the Raptor system, which only pulls the visitor’s name, date of birth, and photo for comparison with a national database of registered sex offenders. No other personal identifying information is saved.
  • If no match is found, the system will print a visitor’s sticker.
  • The self-expiring sticker will identify the person as an approved visitor and include the date and time and a picture of the visitor.
  • The visitor must wear the sticker during their visit and it must be visible.
  • Visitors will need to check out at the main office prior to leaving.

The first check-in with the Raptor system may take a couple of minutes. However, the process will be significantly shorter upon return visits. Information about Raptor will be available in various languages for visitors at each WDMCS school building.

FAQ

Do I need my ID if I’m just dropping off or picking up an item at the office?
A visitor’s sticker will not be necessary for those who visit our schools simply to drop off/pick up an item in the school office.

Will Raptor Be Used for School-Sponsored Events in the Evening or on Weekends?
No. Raptor will only be used during school hours (and those times will vary based on each school’s start/end time).

How does the system work?
Driver’s license information is compared to a database that consists of registered sex offenders from all 50 states. If a match is found, district administrators and law enforcement personnel can take appropriate steps to keep the school/site safe.

What other information is the school taking from driver’s license?
The electronic visitor check-in system only scans the visitor’s name, date of birth, and photo for comparison with a national database of registered sex offenders. Additional visitor data will not be gathered and no data will be shared with any outside company or organization.

What if a visitor does not have a state-issued ID?
Passports, military licenses, Mexico Consular ID cards, and Permanent Resident cards are accepted.

What if a visitor has no identification?
If a visitor does not have identification, the information can be entered manually into the system to be checked and a badge can be printed. The visitor information would remain in the system for the future.

What if a visitor is known by staff because he or she regularly volunteers? Does the school have the right to require visitors, even parents, to produce identification before entering the school? Every visitor will need to print a badge to wear each time he or she is in the building. This helps us track who is in any of our buildings at any given time as a safety precaution. In addition, it helps staff confirm an individual has the authority to have access to a student.