Vendor Registration >

District-Sponsored and External Groups

Which kind of group am I? 

District-sponsored groups include activities, sports, clubs, etc.: 

• That WDMCS directly supports financially.
• That are officially offered through the district. 
• Examples: Parent groups, booster clubs, co- and extracurricular activities, and teams.  
• You do NOT need to register, but you DO need to submit a Brand Project Request form for every project.
  
  

External groups include activities, sports, clubs, etc.: 

• That WDMCS does NOT directly support financially.
• That are NOT officially offered through the district.
• Examples: Tiger Junior Football—WDM, Tiger Lacrosse, Tiger Youth Baseball, West Des Moines Girls Softball
• You do NOT need to register, but you DO need to send a signed 2022-23 External Group Licensing Agreement to alove@lettermancreative.com for approval and submit a Brand Project Request form for every project.
  
  

If you are not sure whether your organization is district-sponsored or external, email the School/Community Relations Department at scroffice@wdmcs.org for clarification.

Project Steps

1. Submit a Brand Project Request Form for EVERY WDMCS project, including uniforms, apparel, and signs. Either YOU or your approved vendor must fill this out for every project. Ultimately, it's up to the vendor to confirm this step is completed.
   
   
2. You will receive a confirmation email with an approval number once your project is approved. This number also verifies you can move forward with the design. Please send the approval number to the vendor you intend to use for the project. The vendor must include this approval number in the email they send to the design review contact. This approval number ties the project to the design. 
   
   
3. Once WDMCS approves the project request, select a vendor from the current year’s Approved Vendor list. 
   
• If you are working with an online vendor like Vistaprint or Custom Ink, contact the School/Community Relations Department for guidance.
  
  
4. Groups and vendors work together to follow the official brand guidelines outlined in the WDMCS and school-specific style guides. This includes logos, colors, and fonts. If a vendor advises an organization against using requested designs for any brand guideline reason, it is important to listen. 
   
   
5. Submit all designs to WDMCS’ design review contact for approval prior to ANY project moving forward.
   
   
6. Once WDMCS’ design review contact approves your designs, move forward and complete your project!