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Three Meetings, One Night: New WDMCS Board members, officers, and more

The following is an informal summary of the actions of the West Des Moines Community Schools Board of Education at recent meetings. These are provided as a service to district staff and the public. They are not the official minutes of the board meeting, but quick rundowns of action taken. Official board minutes must be approved by the board per Policy 212.1 and then are posted on our website (www.wdmcs.org).

The evening of Sept. 19 saw the transition of the WDMCS board. Current board members are (back row, from left) David J. Brown, Kevin Carroll, Jill Hansen, Milton Cole, Elizabeth Brennan, Andi Lipman and Mark Lagomarcino. Retiring board members are (front row, from left) Mark Lyons, Terry Tobin and Tom Suckow.

The Board of Education of the West Des Moines Community School District met in special session on Monday, September 19, 2011, and took the following action:

  • approved the request to hold an executive session as provided in section 21.5 (1)(c) of the open meetings law to discuss pending litigation with counsel;
  • reconvened from executive session into the regular meeting;
  • adjourned.

The Board of Education of the West Des Moines Community School District held its annual meeting Monday, Sept. 19, 2011, and took the following action:

  • adopted the consent agenda including minutes of the regular meeting Aug. 22, personnel resignations recommendations, new support staff hires and certified staff initial contracts;
  • denied three requests to open enroll into the district and one request to enroll out for being late/not meeting good cause;
  • approved the 2011-12 ESL (English as a Second Language) Handbook;
  • approved the district’s request from the School Budget Review Committee for allowable growth and a supplement aid payment for the negative special education balance for the 2010-11 school year with the final amount to be calculated by the Department of Management;
  • held public hearings on the proposed plans, specifications, forms of contract and estimated costs of the Valley Southwoods Tennis Complex and Valley High School Improvement Project Phase III;
  • accepted the Corell Contractor bids for Bid Package #01($686,100) and Alternate No. 2 ($15,790) for site development, and rejected bids for Alternate No. 1 for court lighting for the Valley Southwoods Tennis Complex Project;
  • approved the following change orders to contracts related to Phase I of the Valley High School improvement project –
  • AJ Allen ($50,242) to furnish and install an air separator as per PR-01,
  • Central Western Fabricators (-$5,987.00) to make revisions to the mat hoist as per PR-02R,
  • DeVries Electric (-$489) for modifications to the mat hoist electrical routing as per PR-02R,
  • Lansink (-$9,182) for the following work items –
  • PR-02R – delete relocation of mat hoist from VSW and do not relocate signage in fieldhouse (-$2,000),
  • delete recarpeting of existing folding partition wall in main band suite, per owner directive(-$8,000),
  • provide temporary partition at fieldhouse side of doors leading to construction area, per CM directive ($524),
  • provide removable plywood panel at new penthouse louver opening to ease future removal, and per CM directive ($294);
  • accepted the substantial completion of work on the Valley Southwoods locker pod replacement project;
  • accepted the substantial completion of work on the Rex Mathes Building Renovations;
  • accepted the substantial completion of work on the Valley High School Summer 2011 Asbestos Abatement Project;
  • approved final acceptance of work completed by REW Services Corporation on the Valley High School Summer 2011 Asbestos Abatement Project;
  • approved the supplement to Terracon’s contract with the district to perform and report the testing and special inspections for the Valley Southwoods Tennis Complex project;
  • approved the following change orders to contracts related to the Crossroads Park Elementary renovation project –
  • Pinnacle Construction ($1,372) to furnish and install additional teacher nameplates, furnish and install floor filler at the door jambs at Gym Storage Door, furnish and install window blinds at Storage 1004 per ASI 45, furnish and install 4” casters in lieu of 2” casters for the book cart per ASI 44, relocate MB/TB in Kindergarten 1901,
  • Forrest & Associate ($224) to install a masonry control joint above the door frame at Door 1950,
  • Triplett ($135) to add a transition strip at the Gym Storage door,
  • Color Inc. ($156) for touching up the wall paint in Kindergarten 1901 after the MB/TB were relocated;
  • approved a contract with Employee & Family Resources;
  • approved a student teaching and practicum agreement with Buena Vista University;
  • approved a contract with Childserve for the 2011-2012 school year allowing students in the district’s Functional Life Skills programs and general education students in Peer Partner PE to attend the pool for swimming;
  • approved an agreement with Drake University Head Start Food Service to provide a food service program to serve children/adults attending Ashworth Head Start, Ashworth Head Start Toddler and West Des Moines Community Schools (Phenix) Head Start on a non-profit basis;
  • approved a contract with Polk County Early Childhood Iowa (ECI) Board, providing $100,000 for the district’s Project Shine early childhood program;
  • approved the agreement with Tenant1, LLC to hold Valley High School’s 2011 Homecoming Dance from 8:00-11:00 p.m. on Saturday, Oct. 1, 2011 at the 7 Flags Event Center with the $2,000 cost to be paid by Student Council and reimbursed by funds from ticket sales;
  • approved the Listing Change Form from Prudential Realty to extend the listing date for the sale of property at 1200 – 8th Street, West Des Moines, IA from 9-8-11 to 12-8-11;
  • approved the agreement with the Downtown Events Group for the Valley High School Chinese Dragon Group to perform at the World Food Festival on October 9, 2011;
  • approved the proposed 2011-2012 Revised Early Retirement Plan and the 2012-2013 Early Retirement Plan, which allow eligible district staff to have the opportunity to plan further in advance when making a decision concerning retirement;
  • reviewed the financial report dated June 2011;
  • accepted the June 30, 2011 cash balances as confirmed by district auditors Denman & Company during their annual audit fieldwork in September 2011 and presented to the board as follows: ISJIT (Iowa Schools Joint Investment Trust) (PaySchools receipts) $9,162.69; Iowa Schools Joint Investment Trust (PPEL Loan Notes) $37,223,790.18; West Bank (Money Market & Checking Account) $56,440,228.96. With the subtraction of outstanding checks, the treasurer’s balance is $90,452,652.62;
  • approved the bills for payment as presented by the administration dated September 19, 2011, in the amount of $5,004,705.56;
  • set a hearing at 7:00 p.m. on Monday, October 10, 2011 to convey an easement for two sanitary sewers at the tennis complex;
  • accepted the Abstract of Votes for the regular school election held Tuesday, September 13, 2011 as prepared by the Polk County Election Office;

The board did not take action on bids for Phase III of the Valley High School improvement project.

The Board of Education of the West Des Moines Community School District held its organizational meeting Monday, Sept. 19, 2011. The board secretary administered the oath of office to newly elected board members David J. Brown, Kevin Carroll and Andi Lipman and re-elected board member H. Milton Cole. The board then took the following action:

  • elected H. Milton Cole as board president for the 2011-12 school year;
  • elected Elizabeth Brennan as board vice president for the 2011-12 school year;
  • appointed Elizabeth Brennan as Iowa Association of School Board’s Legislative Action Network (LAN) and Delegate Assembly representative.

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